How To Skyrocket Your Daily Productivity.

September 15, 2011

Every day you will be confronted with challenges.  There is a whole list of things that need to be done to keep your business moving forward.

On your list is often something harder than most. It could be:

  • Making a particularly stressful phone call.
  • Talking to someone about an important issue, perhaps a staff member or a banker.
  • Getting your paperwork in order so that you can take it to your accountant.
  • Writing your business plan which you have been putting off!
  • Hiring a new staff member.

Make sure you have a “To Do List”. This is my number one success tip and the busier you get, the more important it is to have one. Don’t ever leave home without it!

Fifteen to thirty minutes before you go to bed each night, find a place where you won’t be interrupted and make a list of all the things you need to get done the following day. At this point just brainstorm. When you feel that your list is complete number each item with (1) being for the hardest item on your list and work your way down.

Keep this in mind:

Procrastination = Guilt.

Guilt is an energy sapping emotion. You DO NOT want this!

With your list in place, focus on item number one and ask yourself the following two questions:

1. “What is the next ACTION I need to take to complete this task?                                       2. “How long will it take to complete this task?”

If it is going to take less than two minutes you can usually complete it in a single step. That item stays as written on your list for the following day.

If it is going to take longer than two minutes, ask yourself:

“Am I, in all honesty, the right person to be doing this or, should I DELEGATE this task?”

If you are the right person to complete this task, start breaking it down into smaller steps by doing the following:

Get a separate piece of paper, and across the top write a heading, for example,

“I need to employ a new person to work in the warehouse”.

Next, go back to the question “what is the next ACTION I need to take to complete this task?”.

Write down what you consider to be the next action.

In this example, the next action could be:

Place an advertisement in the classifieds of my local newspaper,

So in place of: “I need to employ a new person to work in the warehouse”, write:                  Place an advertisement in the classifieds of my local newspaper.

This becomes your actual first task on your next day’s “To Do List”.

 When you have done that, go back to the question:

 “What is the next ACTION I need to take to complete my task?”

Keep doing this using your single sheet of paper to accurately plan:

  •      Each necessary action
  •      The date when you need to complete each next action

Keep doing this until you have planned every action that you need to take to complete the first item on your original “To Do List”, which in this example was:

“I need to employ a new person to work in the warehouse”.

Repeat this process with all of the tasks on your original list that require more than one step to complete.

What you will end up with is an organised and prioritised list of planned tasks that makes up your next day’s list.

All future planned actions are then recorded in your diary and become part of the appropriate day’s list.

If you are NOT the right person to complete a task, allow yourself the time to explain this system to the person to whom you are delegating it.

Sometimes you will find that you are stuck, meaning you won’t know what the next action step should be. In this instance, don’t guess. Ask yourself the following:

“In this situation, who is the best person for me to ask for advice?”

Remember, don’t procrastinate. ASK for advice. You will save yourself time, stress, and money.

 To your success.

 Leon Skaliotis

Principal Consultant

  

 

Attract and Keep More Customers                                                                                                                                               M: 0425 83 33 44                                                                                                                                                                                            E: info@retailfundamentals.com.au                                                              W:www.retailfundamentals.com.au

Written by: Leon SkaliotisFounder, Retail Fundamentals.

Leon is an accomplished business coach and retail specialist in Melbourne, Australia, who has successfully coached countless clients on how to create highly profitable businesses byattracting shoppers and converting them into loyal fans.

To receive your free copy of “Retail Secrets Every Owner Should Know” click www.retailfundamentals.com.au

You can contact Leon on +61 425 83 33 44                                                                                                                          or email info@retailfundamentals.com.au

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